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25. The Secretary of the association shall give a written notice of the general meeting at
least 21 days before the date of general meeting. The written notice must stated
date, time, location of the meeting, and an agenda of the meeting.
26. The agenda of the annual Ordinary General Meeting must be include:-
26.1 Annual report
26.2 Financial sheets
26.3 General election for new Executive Committee, in case that the term is expired.
26.4 Select a certified auditor
26.5 Others
27. At least twenty-five percent (25%) but not less than 5 members, of the total voting
membership of the Association must be present in person at the Annual General
Meeting for its proceedings to be valid. If within half an hour from the time appointed
for the commencement of the meeting, a quorum is not present, the meeting shall
stand adjourned to the next week at the same time and same place (if available) or
such other place as the Executive Committee may decide if the former appointed
place of the meeting is not available, and if at such adjourned meeting, a quorum is
not present, within half an hour from the time fixed for the commencement of the
meeting, the members present shall be considered a quorum, but they shall have no
power to amend any of the existing Rules.
28. All ordinary members shall each have one vote and the votes of any two accredited
Representatives representing the same member shall count as one vote Provided that
where such two Accredited Representatives shall vote in a conflicting manner, such
vote shall be considered void and deemed of no effect. Voting at all meetings of the
Association shall be by a show of hands of those present but prior to any vote taken,
any two ordinary members present may demand a ballot and thereupon the vote shall
be taken by allot and conducted in such manner as the President shall decide and the
President shall also have the right to exercise a casting vote in addition to his/its own
vote as an Ordinary member.
29. In case that both President and Vice-president are absent in the General Meeting, the
quorum shall choose one member of the Executive Committee to be a temporary
Chairman of the General Meeting.
30. The Executive Committee shall responsible for administrate all assets of the
Association. The Executive Committee shall open both saving and current accounts
under the name of the Association at the Bank...............................
31. President, secretary, and treasurer are the authorized persons to issue the
association's checks. On each check must have two of authorized signatures on and
also need to have the Association stamp on.
32. The president shall have the authority to issue each check payment in a limit of Baht
50,000 (Fifty Thousand Baht). If there is a need to issue a check more than the
authority of the president; but, not more than Baht 500,000 (Five Hundred Thousand
Baht), it must be approved by the Executive Committee. However, any payment which
more than Baht 500,000 must be approved by the Association General Meeting/
Extraordinary Meeting.
33. The treasurer shall have a petty cash on hand at a maximum of Baht 20,000 (Twenty
Thousand Baht). If there is a cash over this limit, it must be deposit to the Association
Account.
34. The treasurer shall maintain all financial sheets in a standard principle and must be
signed by both President and treasurer with the stamp of Association.
35. The certified Auditor who audits the financial sheets must not be one of the Executive
Committee.
36. The Auditor shall have a right to request any accounting document from the Executive
Committee to audit and the Auditor may require any information regarding to Financial
and accounting from the Executive Committee.
37. The Executive Committee shall be cooperated with the auditor at all time.
38. The fiscal year of the Association is October 1st until September 30th.
39. This constitution can be amended only by the General Association Meeting. The
Quorum of the General Meeting must be a minimum of half of the ordinary members
in order to amend this constitution and also need at least two-third of the quorum to
amend it.
40. This Association can be dissolved only by;
40.1 The court of Thailand.
40.2 Three-fourth of the quorum of the General Meeting agrees to and the quorum
must be a minimum of half of the Ordinary Members.
41. If the Association is resolved bye any reasons, all assets of the association must be
transferred to a charity which will be decided by the Executive Committee at the time.
42. This constitution shall be effective right after the Association is legally registered.
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